Privacy Policy Tailored Recruitment GmbH – EU
Tailored Recruitment GmbH
1. General Information
The protection of your personal data is important to us. We process personal data exclusively in accordance with the General Data Protection Regulation (GDPR) as well as the applicable Austrian data protection regulations.
Personal data means any information relating to an identified or identifiable natural person, such as name, contact details, professional information, or technical identifiers (e.g., IP address). Anonymous data does not allow any conclusions to be drawn about a specific person.
2. Data Controller
Tailored Recruitment GmbH
Incorporation-Privileged Limited Liability Company (Gründungsprivilegierte GmbH)
Commercial Register Number: 665286m
Mariahilfer Straße 32/6
1070 Vienna, Austria
Phone: +43 1 412 00 10
Email: office@tailored-recruitment.com
Contact for data protection inquiries:
office@tailored-recruitment.com
3. Purposes and Legal Bases for Processing
We process personal data in particular for the following purposes:
Operation, security, and optimization of our website
Handling contact inquiries
Conducting recruiting and placement processes
Communication with candidates and companies
Sending newsletters and information
Marketing and advertising measures
Analysis of user behavior to improve our services
Processing is carried out on the basis of Art. 6 (1) GDPR:
lit. a – Consent
lit. b – Contract or pre-contractual measures
lit. c – Legal obligation
lit. f – Legitimate interest
Special categories of personal data (Art. 9 GDPR) are processed only where necessary and where a legal basis exists.
4. No Candidate Portal
Tailored Recruitment operates no public or self-managed candidate portal.
There are no user accounts, logins, or publicly visible candidate profiles.
Personal data of candidates is processed exclusively internally and only within the framework of specific recruiting and placement processes. Disclosure to potential clients takes place only on a case-by-case basis and in direct connection with a specific vacancy.
5. Your Rights
As a data subject, you are entitled in particular to the following rights:
Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object to certain processing activities (Art. 21 GDPR)
Right to withdraw consent at any time with effect for the future
You also have the right to lodge a complaint with the competent data protection supervisory authority.
6. Objection to Direct Marketing
If personal data is processed for direct marketing purposes, you may object to such processing at any time without providing reasons.
The objection may be submitted informally and free of charge.
7. Use of Service Providers
To provide our services, we use carefully selected external service providers. These process personal data either on our behalf or as independent controllers.
Categories of service providers include in particular:
Hosting and infrastructure providers
Web analytics services (e.g., Google Analytics)
Online advertising services
Newsletter and email systems
CRM and telephone systems
We have concluded data protection-compliant agreements with all relevant service providers.
8. Web Analytics – Google Analytics
Our website uses Google Analytics for the statistical evaluation of usage. The following data may be processed, among others:
Shortened (anonymized) IP address
Device and browser information
Pages visited and duration of visits
Referrer source
Processing is carried out to optimize our online offering on the basis of our legitimate interest (Art. 6 (1) lit. f GDPR) or – where required – your consent.
IP addresses are processed in anonymized form.
9. Online Advertising
We use online advertising services to analyze the reach and effectiveness of our marketing measures and to promote our services in a targeted manner. Pseudonymized usage data is processed in this context. A direct identification of individuals does not take place.
10. Newsletter
If you subscribe to our newsletter, we process your email address and, where applicable, additional voluntary information in order to send you regular updates about Tailored Recruitment.
The newsletter is sent via external service providers. You can unsubscribe at any time via the unsubscribe link in the newsletter or by email.
11. CRM and Telephone System
We use a CRM and telephone system to manage contacts, communication history, and customer relationships.
The following data may in particular be processed:
Name and contact details
Communication content (telephone, email)
Internal notes regarding the recruiting process
Processing is carried out for the organization of our business processes and for the performance of contracts or on the basis of legitimate interests.
12. Data Processing Exclusively Within the EU
Personal data is stored and processed exclusively within the European Union.
No data is transferred to third countries outside the EU or the EEA.
13. Storage Duration
Personal data is stored only for as long as necessary for the respective purpose or as required by statutory retention obligations.
Afterward, it is deleted or anonymized.
14. Data Security
We implement appropriate technical and organizational security measures to protect personal data against loss, manipulation, and unauthorized access.
Data transmission is encrypted (HTTPS).
15. Web Hosting (Hetzner)
Tailored Recruitment GmbH is hosted by Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany.
Hetzner processes personal data within the scope of providing and delivering the website to ensure its secure and efficient operation.
In particular, IP addresses, date and time of the request, browser type and version, operating system, and referrer URL may be processed.
Processing is carried out on the basis of Art. 6 (1) lit. f GDPR (legitimate interest in secure and stable website operation).
We have concluded a data processing agreement with Hetzner pursuant to Art. 28 GDPR.
16. Google reCAPTCHA (Spam Protection)
To protect our website from spam and abusive automated use, we use Google reCAPTCHA.
The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
reCAPTCHA analyzes the behavior of website visitors to determine whether input is made by a human or by an automated program. In this process, IP addresses, mouse movements, keystrokes, time spent on the site, and other technical information may be transmitted to Google.
The use of reCAPTCHA is based on Art. 6 (1) lit. f GDPR (legitimate interest in protecting our website against abuse and spam).
Further information can be found in Google’s privacy policy:
https://policies.google.com/privacy
Transfer of Data to Third Countries
When using Google services, personal data may be transferred to the United States. Google relies on the EU Commission’s Standard Contractual Clauses pursuant to Art. 46 GDPR for such transfers.
17. Cookies and Consent Management
Our website uses cookies and comparable technologies to provide essential functions, optimize content, and implement analytics and marketing measures.
The use of technically non-essential cookies as well as analytics and marketing technologies occurs only after your prior consent via a consent management tool implemented on our website. This tool allows you to grant, refuse, or modify your consent at any time with future effect.
Technically necessary cookies are used on the basis of our legitimate interest in the secure and functional provision of the website (Art. 6 (1) lit. f GDPR).
All other cookies are set only with your express consent pursuant to Art. 6 (1) lit. a GDPR.
18. Minors
Our services are not directed at persons under the age of 16.
Without parental consent, no personal data should be transmitted to us.